The Data Protection Act, 2001 regulates the processing of personal data whether held electronically or in manual form. The Ministry for Home Affairs and National Security (hereunder Ministry) is set to fully comply with the Data Protection Principles as set out in the Act.
The Ministry collects and processes information to carry out its functions to administer matters related to security and home affairs, and co-ordinate as necessary between the departments falling under its portfolio. Other personal data may also be processed for customer care purposes. All data is collected and processed in accordance with the Data Protection Act 2001, and any other law/regulation to which this Ministry may be subject to.
Employees of this Ministry, who are assigned to carry out the functions of this Ministry, access the information you provide. Personal data will not be disclosed to any third party without your consent unless obliged by law.
As data subject, you are entitled to know, free of charge, what information the Ministry holds and processes about you and why; who has access to it; how it is kept up to date; what the Department is doing to comply with its obligations under the Data Protection Act, 2001.
The Data Protection Act, 2001 sets down a formal procedure for dealing with data subject access requests, which the Ministry follows.
All data subjects have the right to access any personal information kept about them by the Ministry, either on computer or in manual files. Requests for access to personal information by data subjects are to be made in writing and addressed to the Data Controller of the Ministry. Your identification details such as ID number, name and surname and address have to be submitted with the request. In case we encounter identification difficulties, you may be required to submit a photocopy of an identification document such as the Identity Card, driving licence or passport, which document will be returned after identification is established.
The Ministry aims to comply as quickly as possible with requests for access to personal information and will ensure that it is provided within a reasonable time, unless there is good reason for delay. When a request for access cannot be met within a reasonable time, the reason will be explained in writing to the data subject making the request.
All data subjects have the right to request that their information be amended, erased or not used in the event the data is incorrect.
The Office of the Permanent Secretary
Ministry for Home Affairs and National Security (MHAS)
201 Strait Street,