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Post of Assistant Manager (People Management) in the Corporate Services Directorate within the Ministry for Home Affairs and National Security

Date: Sep 27, 2019
 
1. The Permanent Secretary, Ministry for Home Affairs and National Security invites applications for the post of Assistant Manager (People Management) in the Corporate Services Directorate in the Ministry for Home Affairs
and National Security.

Terms and Conditions

2.1 This appointment is subject to a probationary period of six (6) months.
2.2 During the probationary/trial period, appointees must successfully complete appropriate induction programmes organised by the Institute for Public Service to be eligible for confirmation of appointment.
2.3 The salary for the post of Assistant Manager (People Management) for those applicants entering into the grade under the eligibility provisions of paragraph 4.1 (iii) (a) or (iii) (c) is Salary Scale 12, which in the year 2019 is equivalent to, €17,576 per annum, rising by annual increments of €354 up to a maximum of €19,700.
2.4 An Assistant Manager (People Management) in Salary Scale 12 will progress to Scale 11, which in the year 2019 is equivalent to €18,743 per annum, rising by annual increments of €375.17 up to a maximum of €20,994, on attainment of the MQF Level 5 Diploma referred to in paragraph 4.1 (iii) (b), in not more than two (2) years from the date of appointment, failure of which, appointment would be relinquished.
2.5 An Assistant Manager (People Management) who satisfies the eligibility provision of paragraph 4.1 (iii) (b) will be placed in Salary Scale 11, which will progress to Scale 10 (€19,958 x €407.67 - €22,404) in the year 2019 on completion of 3 years service in the grade, subject to satisfactory performance.
2.6 On being appointed, a successful candidate would be requested to renounce to other applications currently in process within the Public Service which is/are pending at the time of this appointment, without prejudice to applications fo Assistant Director calls.
2.7 Lateral applications by public officers who already hold an appointment in the same grade/position being advertised are allowed only if the area of specialization of the vacancy is different to the one held by the applicant and requires a specific related qualification as an eligibility requirement, which the applicant must satisfy.
(a) Successful candidates are to serve in this post for a minimum of two (2) years, without prejudice to applications for Assistant Director calls.
2.8 It will not be possible to request a transfer before a two (2) year period from date of appointment. On the lapse of a two (2) year period, appointees may only be transferred at own request to carry out duties elsewhere in People Management, subject to availability of vacancies and the exigencies of management.
2.9 The result will be valid for a period of two (2) years from the date of publication.

Duties

3. The duties of Assistant Manager (People Management) include:

i. Contributing to the implementation and monitoring of human resources related legislation, Directives, regulations, policies and standing approvals;​
ii. Participating in various stages of the recruitment process and fully supporting the implementation of the relevant Directives including darfting of the calls and uploading and downloading the relevnt documentation from the Recruitment portal;
iii. Assisting in the collation and formulation of HR Plans;
iv. Actively participating in the day-to-day operational tasks of the human resources function and act as a contact point on related matters;
v. Assissting in the processes of the approval of allowances such as Qualification Allowances, and other allowances emanating from Sectoral Agreements;
vi. Processing requests emanating from the PSMC and relevant Manuals falling under the human resources remit;
vii. Compiling of data related to staff movements, entitlements and payroll activities;
viii. Updating of Personal Record Sheets, progressions, promotions, absence record and issuing of GP 47 (Service and Leave Record Form);
ix. Processing of progressions and promotions according to sectoral agreements;
x. Contributing to the maintenances of updated records and various databases for prompt retrieval of information, including vaction leave, sick leave and other forms of leave availed of by the employees with the Department;
xi. Keeping the salaries section informed accordingly of any changes that might affect the salary of the employee/s;
xii. Assisting in the collation of information for timely replies of PArliamentary Questions and/or Ombudsman cases;
xiii. Assisting in the collation of bi-annual Disciplinary returns;
xiv. Participating in meetings and taking minutes;
xv. Compiling periodical reports, as well as any other data as required;
xvi. Assisting in the formulation of presentations and any other submissions as required;
xvii. Coordinating and carrying out research as directed, as well as assisting in the compilation and dissemenation of information related to human resources;
xviii. Providing administrative support to middle and senior management as required;
xix. Liaising with various stakeholders in the performance of the above duties as required;
xx. Undergpoing training on human resources policies and procedures to keep abreast with developments;
xxi. Any othe duties that may be assigned by the Head of Department, as well as by the Permanent Secretary of the Minisitry for Home Affairs and National Security;
xxii. Any other duties as directed by the Principal Permanent Secretary, accordng to the exigencies of the Public Service.​

Eligibility Requirements

4.1 By the closing time and date of this call for applications, applicants must be:

(i) (a) citizens of Malta; or
(b) citizens of other Member States of the European Union who are entitled to equal treatment to Maltese citizens in matters of employment by virtue of EU legislation and treaty provisions dealing with the free movement of workers; or
(c) citizens of any other country who are entitled to equal treatment to Maltese citizens in matters related to employment by virtue of the application to that country of EU legislation and treaty provisions dealing with the free movement of workers; or
(d) any other persons who are entitled to equal treatment to Maltese citizens in matters related to employment in terms of the law or the above-mentioned EU legislation and treaty provisions, on account of their family relationship with persons mentioned in paragraph (a), (b) or (c); or
(e) third country nationals who have been granted long-term resident status in Malta under regulation 4 of the “Status of Long-Term Residents (Third Country Nationals) Regulations, 2006” or who have been granted a  residence permit under regulation 18(3) thereof, together with family members of such third ountry nationals who have been granted a residence permit under the “Family Reunification Regulations, 007”. The advice of the Department of Citizenship and Expatriate Affairs within the Identity Malta Agency should be sought as necessary in the interpretation of the above provisions. The appointment of candidates referred to at (b), (c), (d) and (e) above would necessitate the issue of an employment licence in so far as this is required by the Immigration Act and subsidiary legislation. Jobsplu should be consulted as necessary on this issue.
(ii) able to communicate in the Maltese and English Language;
(iii) (a) in possession of a recognized Diploma (MQF Level 4), in Work and Human Resouces Management,
Psychology, Training and Development, Public Administration, or Public Management or a recognized
comparable qualification;

OR

(b) in possession of a recognized qualification at MQF Level 5 (subject to a minimum of 60 ECTS/ECVET credits, or equivalent, with regard to programmes commencing as from October 2003) in Work and Human Resources Management, Psychology, Training and Development, Public Administration or Public Management
​or a recognized comparable professional qualification;

OR

(c) in possession of two (2) subjects at Advanced Level and three (3) subjects Intermediate Matriculation Level passes which must include either Psychology or Sociology or a recognised comparable qualification. Public Officers applying for the post must be confirmed in their current appointment.​

Successful candidates who are in possession of a recognised MQF Level 4, (Diploma or two (2) subjects at Advanced level and three (3) subjects at Intermediate Matriculation level, or a recognised comparable qualification) in the areas highlighted in 4.1 (iii) (a) and (c), shall enter as Assistant Manager (Salary Scale 12). On appointment, appointees will bind themselves to successfully complete a recognised qualification in a related area at MQF Level 5, in not more than two (2) years, to progress to Salary Scale 11, failure of which they would relinquish their appointment. Upon possession of a relevant MQF Level 5 as indicated in paragraph 4.1 (iii) (b) in related areas such officers shall progress to Assistant Manager (Salary Scale 11). All other progressions shall be in accordance with the provisions enshrined in the document entitled ‘Working Conditions for Officers within the Managerial Stream for Qualified Personnel’.

4.2 Qualifications at a level higher than that specified above will be accepted for eligibility purposes, provided they meet any specified subject requirements. Moreover, candidates who have not yet formally obtained any of the above-mentioned qualifications will still be considered, provided that they submit evidence that they have obtained the qualifications in question, or successfully completed the necessary ECTS/ECVET credits, or equivalent, taken as part of a higher recognized MQF level program of study, as required in the afore-mentioned eligibility criteria, by the closing time and date of the call for applications. 

4.3 Furthermore, candidates who have not yet formally obtained or have been approved for the qualification specified in paragraph 4.1 (iii) or else as indicated in paragraph 4.2 will still be considered provided that they submit evidence that they would obtain or be approved for such qualification by the 31st October 2019. If selected, such candidates must produce the qualification indicated before appointment. If the deadline is not met, the selected candidates will be disqualified from the result.

4.4 Applicants must be of conduct which is appropriate to the post applied for (applicants who are already in the Malta Public Service must produce a Service and Leave Record Form (GP 47); those applying from outside the Service must produce a Certificate of Conduct issued by the Police or other competent authority not earlier than one (1) month from the date of application and state whether they have ever been in Government Service, giving details).

4.5 Applicants must be eligible to take up their due appointment, in terms of 4.1 to 4.4 above, not only by the
closing time and date of this call for applications but also on the date of appointment.

4.6 Prospective applicants should note the requirement to produce MQRIC recognition statements in respect of their qualifications from MQRIC, or other designated authorities, as applicable, as per provisions applicable to this call for applications (see link below).​

Submission of Supporting documentation

5.1 Qualifications and experience claimed must be supported by certificates and/or testimonials, copies of which are to be scanned and sent through the Recruitment Portal on https://recruitment.gov.mt. The applicant is to be informed of any missing documents immediately after the closing date of the call for applications and notified that consequently his application will not be considered further, unless justifiable reasons are given by the applicant, to the satisfaction of the Public Service Commission on psc@gov.mt, for any omission or late submission. Such justification should be sent to the PSC within five working days from the date of the aforementioned notification.

5.2 Original certificates and/or testimonials are to be invariably produced for verification at the interview.​

Selection procedure

6.1 Eligible applicants will be assessed by a Selection Board to determine their suitability for the post. The maximum mark for this selection process is 100% and the pass mark is 50%.

6.2 Due consideration will be given to applicants who, besides the requisites indicated in paragraphs 4.1 - 4.4, have proven relevant work experience.

Submission of Applications

7. Applications are to be submitted, for the attention of the Human Resources, Ministry for Home Afairs and National Security, through the Recruitment Portal only at the following address: https://recruitment.gov.mt. Applications are to include a curriculum vitae (which should include a list of qualifications held by applicant), and an updated Service and Leave Record Form (GP47) / Certificate of Conduct as applicable, in pdf format, which are to be uploaded through the Portal. The closing date of the receipt of applications is noon (Central European Time) of Friday, 11 October 2019. A computer-generated e-mail will be sent as an acknowledgement of the application. Further details concerning the submission of applications are contained in the general provisions referred to below.​

Other General Provisions

8. Other general provisions concerning this call for applications, with particular reference to:
  • applicable benefits, conditions and rules/regulations;
  • reasonable accommodation for registered persons with disability;
  • submission of recognition statements in respect of qualifications;
  • publication of the result;
  • medical examination;
  • the process for the submission of petitions concerning the result;
  • access to application forms and related details;
  • retention of documents;​
may be viewed by accessing the website of the People & Standards Division at the address https://publicservice.gov.mt/en/people/Pages/PeopleResourcingandCompliance/FormsandTemplates.aspx​ or may be obtained from Human Resources Section, Ministry for Home Affairs and National Security, 201, Strait Street, Valletta. These general provisions are to be regarded as an integral part of this call for applications.

The website address, and e-mail address of the receiving Ministry are www.homeaffairs.gov.mt and