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Post of Assistant Manager (Research)

Date: Dec 06, 2019
 
​HR/MHAS Circular No. 30/2019
 
POST OF ASSISTANT MANAGER (RESEARCH) IN THE MINISTRY FOR HOME AFFAIRS AND NATIONAL SECURITY
 
Nomenclatures denoting the male gender include also the female gender.
 
1. The Permanent Secretary, Ministry for Home Affairs and National Security nvites applications for the post of Assistant Manager (Research) in the Ministry for Home Affairs and National Security.
 
Terms and Conditions
 
2.1 This appointment is subject to a probationary period of six (6) months .
 
2.2 During the probationary/trial period, appointees must successfully complete appropriate induction programmes organised by the Institute for the Public Services to be eligible for confirmation of appointment.
 
2.3 The salary for the post of Assistant Manager (Research) for those applicants entering into the grade under the eligibility provisions of paragraph 4.1(a) or (c) is Salary Scale 12, which in the year 2019 is equivalent to €17,576 per annum, rising by annual increments of € 354 up to a maximum of € 19,700.
 
2.4 An Assistant Manager (Research) in Salary Scale 12 will progress to Scale 11, which in the year 2019 is equivalent to €18,743 per annum, rising by annual increments of €375.17 up to a maximum of €20,994, on attainment of the MQF Level 5 Diploma referred to in paragraph 4.1 (b), in not more than two (2) years from the date of appointment, in failure of which, appointment would be relinquished.
 
2.5 An Assistant Manager (Research) who satisfies the eligibility provision of paragraph 4.1 (b) will be placed in Salary Scale 11, which will progress to Scale 10 (€19,958 x €407.67 - €22,404) in the year 2019 on completion of three (3) years’ service in the grade in Salary Scale 11, subject to satisfactory performance.
 
2.6 On being appointed, a successful candidate would be requested to renounce to any other application/s currently in process within the Public Service which is/are pending at the time of this appointment, without prejudice to Assistant Director calls.
 
2.7 Lateral applications by public officers who already hold an appointment in the same grade/position being advertised are allowed only if the area of specialisation of the vacancy is different to the one held by the applicant and requires a specific related qualification as an eligibility requirement, which the applicant must satisfy.
 
a. Successful candidates are to serve in this post for a minimum of two (2) years, without prejudice to applications for Assistant Director calls.
 
2.8 It will not be possible to request a transfer before a two (2) year period from date of appointment. On the lapse of a two (2) year period, appointees may only be transferred at own request to carry out duties elsewhere in Research , subject to availability of vacancies and the exigencies of management.
 
2.9 The result will be valid for a period of two (2) years from the date of publication.
 
Duties
 
3. The duties of Assistant Manager (Research) include:
 
i. Keeping up to date with what is happening within the European Union and other relevant international fora with regards to migration and asylum policy;

ii. Liaising with the relevant technical persons/experts and with other Ministries, in order to ensure correct and timely research contributions to the relevant authorities/departments;

iii. Monitoring and ensuring the successful implementation and reaching of indicators of the relevant Departmental Grant Agreement and Work Programme as applicable;

iv. Creating, inputting, updating and maintaining data sheets and databases as applicable and performing regular data backups;

v. Filing, copying, scanning and archiving documents/files as required;

vi. Ensuring the efficient and timely planning and preparation of logistical arrangements (including the relevant procurement function) of conferences and other events;

vii. The overall work on Ad-Hoc Queries and ensuring timely replies;

viii. The overall work on Studies related for the Department’s remit and ensuring timely replies;

ix. The overall work on other research outputs such as Bulletins, Informs and Organisational Chart amongst others and ensuring timely outputs;

x. Securing good communication channels with national and international stakeholders, and Service Provider related to the Department;

xi. Attending meetings in Malta and abroad as necessary by the Department;

xii. Ensuring good public relations of the relative department as applicable (e.g. supporting the newsletter, supporting the distribution of publications, updating the website etc.);

xiii. Being aware of the Data Protection Act and of its importance and relevance to the Department;

xiv. Any other duties as may be delegated by the Director/Head of Department and the Permanent Secretary, Ministry for Home Affairs and National Security;

xv. Any other duties according to the exigencies of the Public Service as directed by the Principal Permanent Secretary.
 
Eligibility Requirements
 
4.1 By the closing time and date of this call for applications, applicants must be:
 
Public Officers, or Public Sector employees performing duties in the Malta  Public  Service, or  RSSL employees, who are confirmed in their current appointment. Public Officers who are on loan/detailed with/deployed with/on attachment to Public  Sector  organisations may  also  apply;
 
AND
a. in possession of a recognised Diploma (MQF Level 4) in Business Administration or Marketing or Sociology or Commerce or Statistics or Economics or European Studies or Public Policy or a recognised comparable qualification;
OR
b. in possession of a recognised qualification at MQF Level 5 (subject to a minimum of 60 ECTS/ECVE credits, or equivalent, with regard to programmes commencing as from October 2003) in Administration and Management or Sociology or Statistics or Economics or European Studies or Public Policy or a recognised comparable professional qualification;
 
OR
c. in possession of two (2) subjects at Advanced level (one of which must include a pass in one subject of the following Economics or Marketing or Applied Mathematics or Pure Mathematics) and three (3) subjects at Intermediate Matriculation Level (one of which must include a pass in one subject of the following Economics or Marketing or Applied Mathematics or Pure Mathematics or English or IT or Sociology).
 
Successful candidates who are in possession of a recognised MQF Level 4 (Diploma or two (2) subjects  at Advanced level and three (3) subjects  at Intermediate  Matriculation level, or a  recognised  comparable qualification) in the areas highlighted in 4.1 (a) and (c), shall enter as Assistant Manager (Salary Scale 12). On appointment, appointees will bind themselves to successfully  complete  a recognised qualification in a related  area at MQF Level 5, in not more than two (2) years, to progress to Salary Scale 11, in failure of which they would relinquish their appointment. Upon possession of a relevant MQF Level 5, as indicated in paragraph
4.1 (b), in related areas such officers shall progress to Assistant Manager (Salary Scale 11). All other progressions shall be in accordance with the  provisions enshrined in the  document entitled  ‘Working Conditions for  Officers within the Managerial Stream for  Qualified  Personnel’.
 
4.2 Qualifications at a level higher than that specified above will be accepted for eligibility purposes, provided they meet any specified subject requirements.
 
Moreover, candidates who have not yet formally obtained any of the qualifications as indicated in paragraph 4.1 (a) to (c) will still be considered, provided that they submit evidence that they have obtained the qualifications in question, or successfully completed the necessary ECTS/ECVET credits, or equivalent, taken as part of a higher recognised MQF level programme of study, as required in the aforementioned eligibility criteria, by the closing time and date of the call for applications.
 
4.3 To determine the comparable level of responsibility of Public Sector employees currently performing duties in the Public Service and RSSL employees to the level of responsibility required of Public Officers applying for this position, the Selection Board should invariably and formally consult the Director/HR Manager responsible for the respective Public Sector entity.
 
The current arrangement, whereby Public Sector employees performing duties in the Public Service remain on the books of the respective entity, shall continue to apply in the case of Public Sector employees who are selected for the post, subject to the consent of the entity. RSSL employees selected for this post will have their employment with RSSL ipso facto terminated following the successful completion of the probationary period.
 
4.4 Applicants must be eligible to take up their due appointment, in terms of 4.1 and 4.3 above, not only by the closing time and date of this call for applications but also on the date of appointment.
 
4.5 Prospective applicants should note the requirement to produce MQRIC recognition statements in respect of their qualifications from MQRIC, or other designated authorities, as applicable, as per provisions applicable to this call for applications (see link below).
 
Submission of Supporting Documents
 
5.1 Qualifications and experience claimed must be supported by certificates and/or testimonials, copies of which are to be scanned and sent through the Recruitment Portal on https://recruitment.gov.mt.
 
5.2 Original certificates and/or testimonials are to be invariably produced for verification at the interview.
 
Selection Procedure
 
6.1 Eligible applicants will be assessed by a selection board to determine their suitability for the post. The maximum mark for this selection process is 100% and the pass mark is 50%.
 
6.2 Due consideration will be given to applicants who, besides the requisites indicated in paragraphs 4.1 to 4.3, have proven relevant work experience .
 
Submission of Applications
 
7.1 Applications are to be submitted, for the attention of the Human Resources Section, at the Ministry for Home Affairs and National Security, through the Recruitment Portal only (https://recruitment.gov.mt).  Applications are to include a Curriculum Vitae (which should include a list of qualifications held by applicant), and an updated Service and Leave Record Form (GP47), in PDF format, which are to be uploaded through the Portal. In the case of Public Sector employees performing duties in the Public Service and RSSL employees, these are to present their paid/unpaid Leave and Sick Leave records for the last four years, including any records of any disciplinary actions that may have been taken, in the absence of which it will be understood that no disciplinary action was ever taken. In the case of Public Sector employees performing duties in the Public Service, they are also to produce confirmation from the DCS of the ministry where they are performing duties, that they are officially performing duties in such ministry. The closing date of the receipt of applications is noon (Central European Time) of Monday 23 December 2019. A  computer-generated  email  will  be  sent    as  an acknowledgement of the application. Further details concerning the submission of applications are contained in the general provisions referred to below.
 
7.2 Applicants are granted up to two (2) working days after closing date or up to two (2) working days from date of notification, whichever is the later, to submit any incorrect or incomplete documents.
 
Further details concerning the submission of applications are contained in the general provisions referred to below.
 
Other General Provisions
 
8. Other general provisions concerning this call for applications, with particular reference to:
 
     applicable benefits, 
     conditions and rules/regulations;
     reasonable accommodation for registered persons with disability; 
     submission of recognition statements in respect of qualifications; 
     publication of the result;
     the process for the submission of petitions concerning the result; 
     access to application forms and related details;
     retention of documents,
 
may be viewed by accessing the website of the People and Standards Division (https://publicservice.gov.mt/en/people/Pages/PeopleResourcingandCompliance/FormsandTemplate.aspx) or may be obtained from the Human Resources Section, Ministry of for Home Affairs and National Security. These general provisions are to be regarded as an integral part of this call for applications.
 
The website address and e-mail address of the receiving Directorate are www.homeaffairs.gov.mt and recruitment.mhas@gov.mt.