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Post of Senior Manager (Accounting and Finance)

Date: Sep 20, 2019
 
1. The Permanent Secretary, Ministry for Home Affairs and National Security invites applications for the post of Senior Manager (Accounting and Finance) in the Ministry for Home Affairs and National Security.
 
Terms and Conditions
 
2.1 This appointment is subject to a probationary period of twelve (12) months .
 
2.2 During the probationary/trial period, appointees must successfully complete appropriate induction programmes organised by the Institute for Public Service to be eligible for confirmation of appointment.
 
2.3 The salary for the post of Senior Manager (Accounting and Finance) is Salary Scale 5, which in year 2019 is € 27,538 per annum, rising by annual increments of €640.67 up to a maximum of €31,382.
 
2.4 Selected candidates will also be entitled to the following benefits:
 
a) The payment of an annual performance bonus of up to a maximum of 15% of his/her basic salary, subject to satisfactory performance and subject to Central Administration’s policies in force from time to time;
 
b) Appointees will also be entitled to such other benefits and such other conditions and obligations as stipulated in Working Conditions for Officers within the Managerial Stream for Qualified Personnel.
 
2.5 On being appointed, a successful candidate would be requested to renounce to other applications currently in process within the Public Service which is/are pending at the time of this appointment, without prejudice to SAAC calls (including Assistant Directors).
 
2.6 Lateral applications by public officers who already hold an appointment in the same grade/position being advertised are allowed only if the area of specialisation of the vacancy is different to the one held by the applicant and requires a specific related qualification as an eligibility requirement, which the applicant must satisfy.
 
(a) Successful candidates are to serve in this post for a minimum of two (2) years, without prejudice to applications for SAAC calls (including Assistant Directors).
 
2.7 It will not be possible to request a transfer before a two (2) year period from date of appointment. On the lapse of a two (2) year period, appointees may only be transferred at own request to carry out duties elsewhere in Accounting and Finance, subject to availability of vacancies and the exigencies of management.
 
2.8 The result will be valid for a period of two (2) years from date of publication.
 
Duties
 
3. The duties of Senior Manager (Accounting and Finance) include:
 
i. ensuring the proper disbursement, monitoring, evaluation and control of financial resources and funding allocated to ministries, through various mechanisms, in relation to the Public Service and Public Sector, while ensuring that public monies are accounted for;

ii. issuing approvals for the virement of funds, tranches and expenditure proposals which arise during the financial year in line with prevailing regulations;

iii. ensuring that any collection of revenue and arrears of revenue are maximised and that proper accounts are kept thereof, and that all transactions are effected within established timeframes, including those established by other departments;

iv. ensuring that transfers of monies which optimise government cash flow, as well projected or actual cash flow reporting, are carried out in a timely manner;

v. performing duties in connection with the issuance of government securities in the primary market and market development.

vi. performing risk modelling of the aggregate debt portfolio to provide advice on the issuance of new debt, setting and overseeing strategic targets and ranges to guide the day-to-day management of government’s debt portfolio, as well as compiling and reviewing key metrics to evaluate and monitor the impact of decisions regarding the debt strategy.

vii. budget planning and control, including the compilation of the Business and Financial Plan, the Budget Document, Budget Speech and the related Appropriation Bill and Act;

viii. preparing Malta’s budgetary position, calculating and assessing Malta’s and other Member States’ budgetary allocations, as well as preparing briefs for high level and other meetings;

ix. consolidating input and advise upon budgetary allocations and revenue forecasts in the Financial Estimates of Government, both for the next following year and on the basis of a three-year Business and Financial Plan, and their continuous monitoring during the course of the year;

x. consolidating input and advise upon requests for the release of periodic tranches to public entities, also through use of the Financial Data Reporting System, necessitating assessment of the itemised expenditure
/ revenue actuals and forecasts reported by all government entities, taking action to ensure that all dues to government are settled in timely manner;

xi. ensuring that statistical data and projections are accurate and relevant, and that any identified trends in data are duly analysed, interpreted and reported to senior management together with recommendations for any remedial action required;

xii. compiling various publications and reports, which may stem from internal, national or international requirements. Examples of such reports are cash flow reports, the Financial Report, Malta’s Deficit and Debt (Fiscal) Report, reports for the compilation of Financial and non-Financial Accounts, quarterly and annual statutory statements, Parliamentary Questions and so on;

xiii. managing project development and implementation including delegated processes, such as the implementation and maintenance of the new Corporate Financial Management Solution (CFMS) among others. Also taking a lead role in the identification of process improvements for simplification, innovation and added value;

xiv. conducting detailed financial and accounting analysis, evaluation and appraisal of policies and business processes, formulating informed recommendations and action plans;

xv. managing the planning and implementation of audits, including the approval of field audits and spot checks and any follow up required. Also contributing to internal and external audits as required;

xvi. leading teams to carry out financial, performance and value for money reviews of line Ministries and entities;

xvii. representing the department or ministry in meetings and conferences, both locally and abroad and participating in working groups;

xviii. representing the department or ministry in any legal proceedings as required and ensuring the correctness and relevance of documentation;

xix. ensuring that legislation, regulation, policies and internal control procedures are adhered and that monitoring is properly implemented. This also includes working with senior management to ensure adequate risk assessment and risk management processes as well as contingency plans to deal with emergencies;

xx. formulating and updating of policies, processes and procedures of a financial nature as directed. This includes formulating informed recommendations to senior management, overseeing the development of training material and programmes;

xxi. conducting in-depth analyses, such as analysis of the cost-risk trade-offs of different borrowing strategies, and formulating informed recommendations;

xxii. keeping abreast with accounting standards, financial legislation and government policies. Also keeping abreast with accounting systems, procedures and applications, and following training as directed. This includes ensuring that any updates are disseminated to staff under his/her supervision. Also keeping abreast with financial techniques such as portfolio management and so on.

xxiii. drawing up informed recommendations for the transposition of EU legislation into Maltese legislation as requested;

xxiv. establishing clear targets for staff under his/her responsibility, within the context of ministerial and departmental targets and in collaboration with senior management and colleagues;

xxv. providing effective leadership and mentoring staff under his/her responsibility, to ensure good practices, facilitate the retention of knowledge within government, encourage personal and professional development, and support collaboration towards the attainment of strategic organisational goals;

xxvi. ensuring that staff and resources and professionally managed to encourage a flexible organisational system and structure that is responsive and pro-active in relation to changing;

xxvii. any other duties as requested by the Head of Department and the Permanent Secretary; and
 
xxviii. any other duties according to the exigencies of the Public Service as directed by the Principal Permanent Secretary.
 
Eligibility  requirements
 
4.1 By the closing time and date of this call for applications, applicants must be:
 
(i) (a) citizens of Malta; or
 
(b) citizens of other Member States of the European Union who are entitled to equal treatment to Maltese citizens in matters of employment by virtue of EU legislation and treaty provisions dealing with the free movement of workers; or
 
(c) citizens of any other country who are entitled to equal treatment to Maltese citizens in matters related to employment by virtue of the application to that country of EU legislation and treaty provisions dealing with the free movement of workers; or
 
(d) any other persons who are entitled to equal treatment to Maltese citizens in matters related to employment in terms of the law or the above-mentioned EU legislation and treaty provisions, on account of their family relationship with persons mentioned in paragraph (a), (b) or (c); or
 
(e) third country nationals who have been granted long-term resident status in Malta under regulation 4 of the “Status of Long-Term Residents (Third Country Nationals) Regulations, 2006” or who have been granted a residence permit under regulation 18(3) thereof, together with family members of such third country nationals who have been granted a residence permit under the “Family Reunification Regulations, 2007”.
 
The advice of the Department of Citizenship and Expatriate Affairs within the Identity Malta Agency should be sought as necessary in the interpretation of the above provisions.
 
The appointment of candidates referred to at (b), (c), (d) and (e) above would necessitate the issue of an employment licence in so far as this is required by the Immigration Act and subsidiary legislation. Jobsplus should be consulted as necessary on this issue.
 
(ii) able to communicate in the Maltese and English Language. Candidates who do not possess an MQF Level 1 in the Maltese language must attend and be successful in the assessment of the ‘Maltese Language 1’ course offered by the Institute for Public Services. Attendance for such course, together with the attainment of MQF Level 1 are to be completed before confirmation of appointment, i.e. within twelve (12) months from engagement;
 
Failure to present evidence of successful pass and attendance by the end of the probationary period (i.e. twelve months from engagement) will result in automatic termination of the post in caption;
 
AND
 
iii) in possession of a recognized Masters qualification at MQF Level 7 (subject to a minimum of 60 ECTS/ECVET credits, or equivalent with regard to programmes commencing as from October 2008) in Accountancy, Business Management, Business Administration, Economics, Banking and Finance or ACCA or a comparable professional qualification
 
AND
 
iv) with five (5) years’ management experience in Salary Scale 7 or comparable. Any other Managerial experience the employee may possess may be considered by the Administration, which experience must be duly sustained with relevant evidence.
 
Public Officers applying for this post must be confirmed in their current appointment.
 
4.2 Qualifications at a level higher than that specified above will be accepted for eligibility purposes, provided they meet any specified subject requirements.
 
Moreover, candidates who have not yet formally obtained any of the qualifications as indicated in paragraph 4.1 (iii) will still be considered, provided that they submit evidence that they have obtained the qualifications in question, or successfully completed the necessary ECTS/ECVET credits, or equivalent, taken as part of a higher recognized MQF level program of study, as required in the afore-mentioned eligibility criteria, by the closing time and date of the call for applications.
 
4.3 Furthermore, candidates who have not yet formally obtained or have been approved for the qualification specified in paragraph 4.1 (iii) or else as indicated in paragraph 4.2 will still be considered provided that they submit evidence that they would obtain or be approved for such qualification by the 31st October 2019. If selected, such candidates must produce the qualification indicated before appointment. If the deadline is not met, the selected candidates will be disqualified from the result.
 
4.4 Applicants must be of conduct which is appropriate to the post applied for (applicants who are already in the Malta Public Service must produce a Service and Leave Record Form (GP 47); those applying from outside the Service must produce a Certificate of Conduct issued by the Police or other competent authority not earlier than one (1) month from the date of application and state whether they have ever been in Government Service, giving details).
 
4.5 Applicants must be eligible to take up their due appointment, in terms of 4.1 to 4.4 above, not only by the closing time and date of this call for applications but also on the date of appointment.
 
4.6 Prospective applicants should note the requirement to produce MQRIC recognition statements in respect of their qualifications from MQRIC, or other designated authorities, as applicable, as per provisions applicable to this call for applications (see link below).
 
Submission of supporting documentation
 
5.1 Qualifications and experience claimed must be supported by certificates and/or testimonials, copies of which are to be scanned and sent through the Recruitment Portal on https://recruitment.gov.mt. The applicant is to be informed of any missing documents immediately after the closing date of the call for applications and notified that consequently his application will not be considered further, unless justifiable reasons are given by the applicant, to the satisfaction of the Public Service Commission on psc@gov.mt, for any omission or late submission. Such justification should be sent to the PSC within five working days from the date of the aforementioned notification.
 
5.2 Original certificates and/or testimonials are to be invariably produced for verification at the interview.
 
Selection  procedure
 
6.1 Eligible applicants will be assessed by a Selection Board to determine their suitability for the post. The maximum mark for this selection process is 100% and the pass mark is 50%.
 
6.2 Due consideration will be given to applicants who, besides the requisites indicated in paragraphs 4.1 - 4.4, have proven relevant work experience .
 
Submission of applications
 
7. Applications are to be submitted, for the attention of the Human Resources Section, Ministry for Home Affairs and National Security, through the Recruitment Portal only at the following address: https://recruitment.gov.mt. Applications are to include a curriculum vitae (which should include a list of qualifications held by applicant), and an updated Service and Leave Record Form (GP47) / Certificate of Conduct as applicable, in pdf format, which are to be uploaded through the Portal. The closing date of the receipt of applications is noon (Central European Time) of Monday, 7th October 2019. A computer-generated e-mail will be sent as an acknowledgement of the application. Further details concerning the submission of applications are contained the general provisions referred to below.
 
Other general provisions
 
8. Other general provisions concerning this call for applications, with particular reference to:
 
applicable benefits, conditions and rules/regulations;
reasonable accommodation for registered persons with disability; submission of recognition statements in respect of qualifications; publication of the result;
medical examination;
the process for the submission of petitions concerning the result; access to application forms and related details;
retention of documents;
 
may be viewed by accessing the website of the People & Standards Division at the address https://publicservice.gov.mt/en/people/Pages/PeopleResourcingandCompliance/FormsandTemplates.aspx or may be obtained from the Human Resources Section, Ministry of for Home Affairs and National Security. These general provisions are to be regarded as an integral part of this call for applications.
 
The website address and e-mail address of the receiving Directorate are www.homeaffairs.gov.mt and recruitment.mhas@gov.mt.