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Post of Senior Manager (EU Affairs)

Date: Dec 12, 2019
 
HR/MHAS Circular No. 31/2019
 
​POST OF SENIOR MANAGER (EU AFFAIRS) IN THE MINISTRY FOR HOME AFFAIRS AND NATIONAL SECURITY
 
Nomenclatures denoting the male gender include also the female gender.
 
 
1. The Permanent Secretary, Ministry for Home Affairs and National Security invites applications for the post of Senior Manager (EU Affairs) in the Ministry for Home Affairs and National Security.
 
Terms and Conditions
 
2.1 This appointment is subject to a probationary period of twelve (12) months .
 
2.2 During the probationary/trial period, appointees must successfully complete appropriate induction programmes organised by the Institute for the Public Services to be eligible for confirmation of appointment.
 
2.3 The  salary  for  the  post of  Senior  Manager  (EU Affairs)   is Salary  Scale 5,  which in the  year  2019 is
€27,538 per annum, rising by annual increments of €640.67 up to a maximum of €31,382.
 
2.4 The selected applicant shall also be entitled to an annual performance bonus of up to 15% of the basic salary subject to satisfactory performance and subject to Central Administration’s policies in force from time to time.
 
2.5 On being appointed, a successful candidate would be requested to renounce to any other application/s currently in process within the Public Service which is/are pending at the time of this appointment, without prejudice to SAAC calls (including Assistant Directors).
 
2.6 Lateral applications by public officers who already hold an appointment in the same grade being advertised are allowed only if the area of specialisation of the vacancy is different to the one held by the applicant and requires a specific related qualification as an eligibility requirement, which the applicant must satisfy.
a. Successful candidates are to serve in this post for a minimum of two (2) years, without prejudice to applicants for SAAC calls (including Assistant Directors).

2.7 It will not be possible to request a transfer before a two (2) year period from date of appointment. On the lapse of a two (2) year period, appointees may only be transferred at own request to carry out duties elsewhere in accordance with their area of specialization, subject to availability of vacancies and the exigencies of management.
 
2.8 The result will be valid for a period of two (2) years from the date of publication.
 
Duties
 
3. The duties of Senior Manger (EU Affairs) include:
 
i. Keeping up to date with what is happening within the European Union in the area of home affairs, security related matters, migration and any other matter that falls within the Ministry’s remit, assisting the Director in coordinating this task within the Directorate and informing other colleagues within the Ministry of any developments that may be relevant to them;

ii. Assisting in the coordination of the tasks relating to the pipeline acquis, including the circulation of documents received from the EU institutions to the relevant departments/entities;

iii. Assisting the Director in coordinating the drawing up, and drawing up explanatory memoranda on the EU Proposals/Communications/Reports falling within the remit of the Ministry and process for presentation at the EU Inter-Ministerial Committee;

iv. Assisting the Director in coordinating the attendance of the officials concerned at working group meetings and ensuring that, as far as possible, the necessary instructions are drawn up by the person attending and approved by the Directorate;

v. Assisting the Director in ensuring that records of attendance to Council and Commission meetings as well as other meetings and conferences are kept at all times;

vi. Assisting the Director in following up the effective transposition and timely implementation of the adopted acquis on those subjects which fall within the remit of the Ministry;

vii. Assisting the Director in drawing up and coordinating the drawing up of instruction notes for working groups and COREPER;

viii. Assisting the Director in the drawing up, and coordinating the drawing up of briefing notes for the Justice and Home Affairs Council of Ministers;

ix. Assisting the Director as necessary in keeping the Minister briefed about the most important issues being discussed at EU level;

x. In conjunction with the Director, briefing the Minister on the topics that will be discussed at the Justice and Home Affairs Council of Ministers;

xi. In conjunction with the Director, briefing the EU representations in Malta, prior to Justice and Home Affairs Council of Ministers, on the positions to be taken by Malta on the main topics of discussion;

xii. Preparing briefs on matters falling within the remit of the Ministry, where required;

xiii. Taking responsibility, as far as EU affairs are concerned, for a specific number of items that fall within the remit of the Ministry;

xiv. Participating in meetings, in Malta or abroad, having a bearing on areas of interest to the Ministry, and where necessary, in bilateral meetings with other Member States;

xv. Carrying out any other duties that may be assigned by the Head of Department and the Permanent Secretary, Ministry for Home Affairs and National Security;

xvi. Carrying out any other duties according to the exigencies of the Public Service as directed by the Principal Permanent Secretary.
 
Eligibility Requirements
 
4.1 By the closing time and date of this call for applications, applicants must be:
 
Public Officers, or Public Sector employees performing duties in the Malta  Public  Service, or  RSSL employees, who are confirmed in their current appointment. Public Officers who are on loan/detailed with/deployed with/on attachment to Public  Sector  organisations may  also  apply.
 
AND

a. in possession of a recognised Masters qualification at MQF Level 7 (subject to a minimum of 60 ECTS/ECVET credits or equivalent, with regard to programmes commencing as from October 2008), in Public Policy or European Studies or International Relations or International Affairs or Business Management or a comparable professional qualification.

AND

b. with  five  (5)  years’ management  experience  in Salary  Scale 7 or  comparable.  Any  other Managerial
 
experience the employee may possess may be considered by the Administration, which experience must be duly sustained with relevant evidence.

OR

c. the incumbent who previously performed the duties of this specific role within this area in the capacity of Assistant Director, in the term which ended immediately prior to suppression of this Assistant Directorship.
 
4.2 Qualifications at a level higher than that specified above will be accepted for eligibility purposes, provided they meet any specified subject requirements.
 
Moreover, candidates who have not yet formally obtained any of the abovementioned qualifications as indicated in paragraph 4.1(a) will still be considered, provided that they submit evidence that they have been approved for the award of the qualifications in question, or successfully completed the necessary ECTS/ECVETS credits, or equivalent, taken as part of a recognised higher MQF level programme of study, as required in the aforementioned eligibility criteria, by the closing time and date of the call for applications.
 
4.3 To determine the comparable level of responsibility of Public Sector employees currently performing duties in the Public Service and RSSL employees to the level of responsibility required of Public Officers applying for this position, the Selection Board should invariably and formally consult the Director/HR Manager responsible for the respective Public Sector entity.
 
The current arrangement, whereby Public Sector employees performing duties in the Public Service remain on the books of the respective entity, shall continue to apply in the case of Public Sector employees who are selected for the post, subject to the consent of the entity. RSSL employees selected for this post will have their employment with RSSL ipso facto terminated following the successful completion of the probationary period.
 
4.4 Applicants must be eligible to take up their due appointment, in terms of 4.1 and 4.3 above, not only by the closing time and date of this call for applications but also on the date of appointment.
 
4.5 Prospective applicants should note the requirement to produce MQRIC recognition statements in respect of their qualifications from MQRIC, or other designated authorities, as applicable, as per provisions applicable to this call for applications (see link below).
 
Submission of Supporting Documentation
 
5.1 Qualifications and experience claimed must be supported by certificates and/or testimonials, copies of which are to be scanned and sent through the Recruitment Portal (https://recruitment.gov.mt).
 
5.2 Original certificates and/or testimonials are to be invariably produced for verification at the interview.
 
Selection  Procedure
 
6.1 Eligible applicants will be assessed by a selection board to determine their suitability for the post. The maximum mark for this selection process is 100% and the pass mark is 50%.
 
6.2 Due consideration will be given to applicants who, besides the requisites indicated in paragraphs 4.1 to 4.3, have proven relevant work experience.
 
Submission of Applications
 
7.1 Applications are to be submitted, for the attention of the Human Resources Section, Ministry for Home Affairs and National Security, through the Recruitment Portal only (https://recruitment.gov.mt). Applications are to include a Curriculum Vitae (which should include a list of qualifications held by applicant), and an updated Service and Leave Record Form (GP47) which has been issued not earlier than one (1) month from the date of application,  in  PDF  format,  which  are  to  be  uploaded  through  the  Portal.    In the  case  of  Public Sector
 
employees performing duties in the Public Service and RSSL employees, these are to present their paid/unpaid Leave and Sick Leave records for the last four years, including any records of any  disciplinary actions that may  have been taken, in the absence of which, it will be understood that no disciplinary action was ever taken.  In the  case of Public Sector employees performing duties in the Public Service, they are also to produce confirmation from the DCS of the ministry where they are performing duties, that they are officially performing duties in such ministry. The closing date of the receipt of applications is noon (Central European Time) of Monday, 30 December, 2019. A computer-generated email will be sent as an acknowledgement of the application. Further details concerning the submission of applications are contained in the general provisions referred to below.
 
7.2 Applicants are granted up to two (2) working days after closing date or up to two (2) working days from date of notification, whichever is the later, to submit any incorrect or incomplete documents.
 
Other General Provisions
 
8. Other general provisions concerning this call for applications, with particular reference to:
     applicable benefits, conditions and rules/regulations;
    reasonable accommodation for registered persons with disability; 
     submission of recognition statements in respect of qualifications; 
     publication of the result;
     the process for the submission of petitions concerning the result; 
     access to application forms and related details;
     retention of documents,
may be viewed by accessing the website of the People and Standards Division (https://publicservice.gov.mt/en/people/Pages/PeopleResourcingandCompliance/FormsandTemplate.aspx) or may be obtained from the Human Resources Section, Ministry for Home Affairs and National Security, 201, Strait Street, Valletta . These general provisions are to be regarded as an integral part of this call for applications.
 
The website address and the e-mail address of the receiving Ministry are www.homeaffairs.gov.mt  and recruitment.mhas@gov.mt.