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Post of Assistant Manager (Human Resources) in the Ministry for Home Affairs, National Security and Law Enforcement

Date: Oct 09, 2020
 
Circular Number: HR/MHSE No 11/2020
Circular Date: 09/10/2020
 
 

MHSE/496/2020

HR/MHSE Circular No. 11/2020


Ministry for Home Affairs, National Security and Law Enforcement
201, Strait Street Valletta

Date: 9th October 2020


To: Permanent Secretaries
Directors General 
Directors
Heads of Public Sector Organistaions



POST OF ASSISTANT MANAGER (HUMAN RESOURCES) IN THE MINISTRY FOR HOME AFFAIRS, NATIONAL SECURITY AND LAW ENFORCEMENT

Nomenclatures denoting the male gender include also the female gender.


1. The Permanent Secretary, Ministry for Home Affairs, National Security and Law Enforcement invites applications for the post of Assistant Manager (Human Resources) in the Ministry for Home Affairs, National Security and Law Enforcement.


Terms and Conditions

2.1 This appointment is subject to a probationary period of six (6) months.

2.2 During the probationary/trial period, appointees must successfully complete appropriate induction programmes organised by the Institute for the Public Services to be eligible for confirmation of appointment.

2.3 The salary for the post of Assistant Manager (Human Resources) is Salary Scale 11, which in the year 2020 is equivalent to €19,350 per annum, rising by annual increments of €375.17 up to a maximum of €21,601.

2.4 An Assistant Manager will progress to Salary Scale 10, which in the year 2020 is equivalent to €20,603 per annum, rising by annual increments of €407.67 up to a maximum of €23,049 on completion of three (3) years’ service in the grade in Salary Scale 11, subject to satisfactory performance.

2.5 Upon appointment, appointees would be requested to renounce to any other application/s currently in process within the Public Service which is/are pending at the time of this appointment, without prejudice to applications for Assistant Director calls.

2.6 Lateral applications by public officers who already hold an appointment in the same grade/position being advertised are allowed only if the area of specialisation of the vacancy is different to the one held by the applicant and requires a specific related qualification as an eligibility requirement, which the applicant must satisfy.

a. Appointees within the Managerial/Officer/Practitioners streams must have served in their current post, and are to serve for a minimum of two (2) years before applying laterally. This is not applicable for promotion purposes, subject to the pertinent eligibility criteria.
b. All other officers must be confirmed in appointment, and if appointed are to serve in this post for minimum of two (2) years, before applying laterally. The latter condition is not applicable for promotion purposes.
 
2.7 It will not be possible to request a transfer before a two (2) year period from date of appointment. On the lapse of a two (2) year period, appointees may only be transferred at own request to carry out duties elsewhere in Human Resources, subject to availability of vacancies and the exigencies of management.

2.8 The result will be valid for a period of two (2) years from the date of publication.


Duties

The objectives of the post are to support all human resources management functions including HR planning, compliance of delegated processes and the management of updated employees records/data/statistic upon  which Strategic Human Resources Management decisions are taken. The role is complementary to that of People Management.

3. The job duties for this post of Assistant Manager (Human Resources) may be viewed in Annex A attached to this Circular.


Eligibility Requirements

4.1 By the closing time and date of this call for applications, applicants must be:

Public Officers, or Public Sector employees performing duties in the Malta Public Service, or RSSL employees, who are confirmed in their current appointment. Public Officers who are on loan/detailed with/deployed with/on attachment to Public Sector organisations may also apply;

AND
a. in possession of a recognised qualification at MQF Level 5 (subject to a minimum of 60 ECTS/ECVE credits, or equivalent*)
OR
b. a recognised comparable professional qualification at MQF Level 5
in Work and Human Resources Management or Training and Development or Public Administration or Public Management or Corporate Governance and Leadership or Leadership and Organisational Behaviour or Management and Leadership or Strategy, Leadership and Change Management or Industrial Relations and Workplace Learning or Business Administration.

*In the absence of documentary evidence as to the ECTS/ECVET credits or other system of measuring the course content, the selection board is to evaluate the submitted programme of study and determine that it is comparable to 60 ECTS/ECVET credits. The advise of the MQRIC may be sought

4.2 Qualifications at a level higher than that specified above will be accepted for eligibility purposes, provided they meet any specified subject requirements.

Moreover, candidates who have not yet formally obtained any of the qualifications as indicated in paragraphs
4.1 (a) and (b) will still be considered, provided that they submit evidence that they have obtained the qualifications in question, or successfully completed the necessary ECTS/ECVET credits, or equivalent, taken  as part of a higher recognised MQF level programme of study, as required in the afore-mentioned eligibility criteria, by the closing time and date of the call for applications.

4.3 Furthermore, candidates who have not yet formally obtained the qualification specified in paragraphs 4.1 (a) and (b) or else as indicated in paragraph 4.2 will still be considered provided that they submit evidence that they are in the final phase of their course leading to such qualification. Appointees must have obtained or be approved for the award of such qualification by the 31st December 2020. If the stipulated deadline for the attainment of such qualification is not met, the appointment will be, ipso facto, automatically terminated.

a. The probation period and progression entitlement (as the case may be) start to count from date of appointment.
 
b. Such appointees will not benefit from any allowance until attainment of, or are approved for the indicated qualification refered to in clause 4.1 (a) and (b) and 4.2.


4.4 To determine the comparable level of responsibility  of Public  Sector employees currently performing duties in the Public Service and RSSL employees to the level of responsibility required of Public Officers applying for this position, the Selection Board should invariably and formally consult the Director/HR Manager responsible for the respective Public Sector entity.

The current arrangement, whereby Public Sector employees performing duties in the Public Service remain on the books of the respective entity, shall continue to apply in the case of Public Sector employees who are selected for the post, subject to the consent of the entity. RSSL employees selected for this post will have their employment with RSSL ipso facto terminated following the successful completion of the probationary period.

4.5 Applicants must be eligible to take up their due appointment, in terms of 4.1 to 4.4 above, not only by the closing time and date of this call for applications but also on the date of appointment.

4.6 Prospective applicants should note the requirement to produce MQRIC recognition statements in respect of their qualifications from MQRIC, or other designated authorities, as applicable, as per provisions applicable to this call for applications (see link below).


Submission of Supporting Documents

5.1 Qualifications and experience claimed must be supported by certificates and/or testimonials, copies of which are to be scanned and sent through the Recruitment Portal (https://recruitment.gov.mt).

5.2 Original certificates and/or testimonials are to be invariably produced for verification at the interview.


Selection Procedure

6.1 Eligible applicants will be assessed by a selection board to determine their suitability for the post. The maximum mark for this selection process is 100% and the pass mark is 60%.

6.2 Due consideration will be given to applicants who, besides the requisites indicated in paragraphs 4.1 to 4.4, have proven relevant work experience .


Submission of Applications

7.1 Applications are to be submitted, for the attention of the Human Resources Section, Ministry for Home Affairs, National Security and Law Enforcement, through the Recruitment Portal only (https://recruitment.gov.mt). Applications are to include a Curriculum Vitae (which should include a list of qualifications held by applicant), and an updated Service and Leave Record Form (GP47) which has been issued not earlier than one (1) month from the date of application, in PDF format, which are to be uploaded through the Portal. In the case of Public Sector performing duties in the Public Service and RSSL employees, these are to present record of any period of work on reduced hours or on a part-time basis, their unpaid leave including unpaid sick leave and /or any periods of absence from duties, and any records of any disciplinary action that may have been taken (in the absence of which it will be understood that no disciplinary action was  ever taken). In the case of Public Sector employees performing duties in the Public Service, they are also to produce confirmation from the DCS/DPM of the ministry where they are performing duties, that they are officially performing duties in such Ministry. The closing date of the receipt of applications is 17.15hrs (Central European Time)  of  Friday, 23rd October 2020. A computer-generated email will be sent as an acknowledgement of the application. Further details concerning the submission of applications are contained in the general provisions referred to below.

7.2 It is the responsibility of the applicants not to leave until the last thirty (30) minutes for submission of their application.
 
7.3 Applications which are received after closing date and time (i.e. late applications) are not allowed.

7.4 Applicants are granted up to two (2) working days after closing date or up to two (2) working days from date of notification, whichever is the latter, to submit any incorrect or incomplete documents.


Other General Provisions

8. Other general provisions concerning this call for applications, with particular reference to:

applicable benefits, conditions and rules/regulations;
reasonable accommodation for registered persons with disability; submission of recognition statements in respect of qualifications; publication of the result;
the process for the submission of petitions concerning the result; access to application forms and related details;
retention of documents,

may be viewed by accessing the website of the People and Standards Division (https://recruitmentintra.gov.mt/generalprovisions/GeneralProvisionsEN.pdf) or may be obtained from the Human Resources Section, Ministry for Home Affairs, National Security and Law Enforcement, 201 Strait Street, Valletta. These general provisions are to be regarded as an integral part of this call for applications.


The website address and email address of the receiving Ministry are www.homeaffairs.gov.mt and recruitment.mhse@gov.mt.

Kevin Mahoney 
Permanent Secretary
Ministry for Home Affairs, National Security and Law Enforcement