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Post of Manager I (Procurement)

Date: Jun 19, 2020
 
Ministry for Home Affairs, National Security and Law Enforcement
 
Post of Manager I (Procurement) in the Ministry for Home Affairs, National Security and Law Enforcement
 
Nomenclatures denoting the male gender include also the female gender.
 
1. The Permanent Secretary, Ministry for Home Affairs, National Security and Law Enforcement invites applications for the post of Manager I (Procurement) in the Ministry for Home Affairs, National Security and Law Enforcement.
 
Terms and Conditions
 
2.1 This appointment is subject to a probationary period of twelve (12) months.
 
2.2 During the probationary/trial period, appointees must successfully complete appropriate induction programmes organised by the Institute for the Public Services to be eligible for confirmation of appointment.
 
2.3 The salary for the post of Manager I (Procurement) is Salary Scale 10, which in year 2020 is €20,603 per annum, rising by annual increments of €407.67 up to a maximum of €23,049.
 
2.4 A Manager I will progress to Salary Scale 9 (€21,933 x €447.33 - €24,617 in 2020) on completion of two (2) years' service in the grade in Salary Scale 10, subject to satisfactory performance.
 
2.5 A Manager I will progress to Salary Scale 8 (€23,358 x €486.83 - €26,279 in 2020) on completion of five (5) years' service in the grade in Salary Scale 9, subject to satisfactory performance.
 
2.6 A Manager I will progress to Salary Scale 7 (€24,894 x €531.17 - €28,081 in 2020) on completion of three (3) years' service in the grade in Salary Scale 8, subject to satisfactory performance.
 
2.7 Selected candidates will also be entitled to the payment of an annual performance bonus of up to a maximum of 10% of his/her basic salary, subject to satisfactory performance and subject to Central Administration's policies in force from time to time.
 
2.8 On being appointed, a successful candidate would be requested to renounce to other applications currently in process within the Public Service which is/are pending at the time of this appointment, without prejudice to SAAC calls (including Assistant Directors).
 
 
2.9 Lateral applications by public officers who already hold an appointment in the same grade/position being advertised are allowed only if the area of specialisation of the vacancy is different to the one held by the applicant and requires a specific related qualification as an eligibility requirement, which the applicant must satisfy.
 
a. Applicants within the Managerial/Officer/Practitioners streams must have served in their current post, and if appointed are to serve in this post, for a minimum of two (2) years before applying laterally. This is not applicable for promotion purposes, subject to the pertinent eligibility criteria.
 
b. All other officers must be confirmed in appointment, and if appointed are to serve in this post for a minimum of two (2) years, before applying laterally. The latter condition is not applicable for promotion purposes.
 
2.10 It will not be possible to request a transfer before a two (2) year period from date of appointment. On the lapse of a two (2) year period, appointees may only be transferred at own request to carry out duties elsewhere in the area of Procurement, subject to availability of vacancies and the exigencies of management.
 
2.11 The result will be valid for a period of two (2) years from the date of publication.
 
Duties
 
3. The job duties for the post of Manager I (Procurement) are:
 
i. Provides research and gathers input for the procurement planning process in line with the organisational objective and related policies. Participates in the planning for efficient, effective and economical management of financial and human resources (e.g. team management) available.
 
ii. Provides procurement decisions and clear advice and solutions in line with: national and EU level legislation; and public procurement policy requirements.
 
iii. Operates the electronic Public Procurement System and other electronic tools available for the implementation of procurement procedures thus ensuring a higher level of transparency in the procurement process.
 
iv. Acts autonomously in identifying needs for, and the management of standard procurement procedures, together with gathering relevant information from multiple sources in a structured manner (e.g. using templates).
 
v. Conducts, analyses, interprets and reviews market research in line with the principles of transparency, non- discrimination and equal treatment, as well as ethical, privacy, confidentiality and integrity standards in market consultations and engagements with suppliers.
 
vi. Supports the implementation of all phases of the procurement lifecycle, understanding how each interacts with the others.
 
vii. Supports the implementation of sustainable procurement approaches within the organisation.
 
viii. Gathers the necessary information to make data driven, risk based, procurement strategy decisions and recommendations. Communicate in an effective and concise manner with a range of stakeholders by tailoring the message accordingly.
 
ix. Vets/drafts and/or publishes procurement documentation in line with relevant EU and national regulations, policies, rules, conditions, guidelines and templates.
 
x. Participates actively in the tender assessment, evaluation and post-award process including, but not limited to: the vetting/preparation of documentation for/or by, amongst others, the General/Departmental Contracts Committee, Tender Evaluation Committees, and the drafting of contract agreements and addenda.
 
xi. Participates actively in the contract delivery and modifications functions in line with project time, cost, quality, scope, benefits and risks variables.
 
xii. Undertakes any other tasks, which the superior may delegate to him/her, as may be required.
 
xiii. Any other duties according to the exigencies of the Public Service, as directed by the Principal Permanent Secretary.
 
Eligibility Requirements
 
4.1 By the closing time and date of this call for applications, applicants must be:
 
i. a. citizens of Malta; or
 
b. citizens of other Member States of the European Union who are entitled to equal treatment to Maltese citizens in matters of employment by virtue of EU legislation and treaty provisions dealing with the free movement of workers; or
 
c. citizens of any other country who are entitled to equal treatment to Maltese citizens in matters related to employment by virtue of the application to that country of EU legislation and treaty provisions dealing with the free movement of workers; or
d. any other persons who are entitled to equal treatment to Maltese citizens in matters related to employment in terms of the law or the above-mentioned EU legislation and treaty provisions, on account of their family relationship with persons mentioned in paragraph (a), (b) or (c); or
 
e. third country nationals who have been granted long-term resident status in Malta under regulation 4 of the 'Status of Long-Term Residents (Third Country Nationals) Regulations, 2006' or who have been granted a residence permit under regulation 18(3) thereof, together with family members of such third country nationals who have been granted a residence permit under the 'Family Reunification Regulations, 2007'.
 
The advice of the Department of Citizenship and Expatriate Affairs within the Identity Malta Agency should be sought as necessary in the interpretation of the above provisions.
 
The appointment of candidates referred to at (b), (c), (d) and (e) above would necessitate the issue of an employment licence in so far as this is required by the Immigration Act and subsidiary legislation. Jobsplus should be consulted as necessary on this issue.
 
ii. able to communicate in the Maltese and English languages;
 
AND
 
iii. in possession of a recognised Bachelors qualification at MQF Level 6 (subject to a minimum of 180 ECTS/ECVET credits, or equivalent, with regard to programmes commencing as from October 2003) in Procurement or Business or Finance a comparable professional qualification.
 
Public Officers applying for the post must be confirmed in their current appointment.
 
4.2 Qualifications at a level higher than that specified above will be accepted for eligibility purposes, provided they meet any specified subject requirements. A Masters qualification at MQF Level 7, or equivalent, must comprise a minimum of 60 ECTS/ECVETS credits with regard to programmes commencing as from October 2008.
 
Moreover, candidates who have not yet formally obtained any of the qualifications as indicated in paragraph 4.1(iii) will still be considered, provided that they submit evidence that they have obtained the qualifications in question, or successfully completed the necessary ECTS/ECVET credits, or equivalent, taken as part of a higher recognised MQF level programme of study, as required in the aforementioned eligibility criteria, by the closing time and date of the call for applications.
 
4.3 Furthermore, candidates who have not yet formally obtained or have not yet been approved for the qualification specified in paragraph 4.1(iii) or else as indicated in paragraph 4.2 will still be considered provided that they submit evidence that they would obtain or be approved for such qualification by the 31st October, 2020. If selected, such candidates must produce the qualification indicated before appointment. If the deadline is not met, the selected candidates will be disqualified from the result.
 
4.4 Applicants must be of conduct which is appropriate to the post applied for (applicants who are already in the Malta Public Service must produce an updated Service and Leave Record Form (GP 47) issued not earlier than one (1) month from date of application; those applying from outside the Service must produce a Certificate of Conduct issued by the Police or other competent authority not earlier than one (1) month from the date of application and state whether they have ever been in Government Service, giving details).
 
4.5 Applicants must be eligible to take up their due appointment, in terms of 4.1 to 4.4 above, not only by the closing time and date of this call for applications but also on the date of appointment.
 
4.6 Prospective applicants should note the requirement to produce MQRIC recognition statements in respect of their qualifications from MQRIC, or other designated authorities, as applicable, as per provisions applicable to this call for applications (see link below).
 
Submission of Supporting Documentation
 
5.1 Qualifications and experience claimed must be supported by certificates and/or testimonials, copies of which are to be scanned and sent through the Recruitment Portal (https://recruitment.gov.mt).
 
5.2 Original certificates and/or testimonials are to be invariably produced for verification at the interview.
 
Selection Procedures
 
6.1 Eligible applicants will be assessed by a Selection Board to determine their suitability for the post. The maximum mark for this selection process is 100% and the pass mark is 50%.
 
6.2 Due consideration will be given to applicants who, besides the requisites indicated in paragraphs 4.1 to 4.4, have proven relevant work experience.
 
Submission of Applications
 
7.1 Applications are to be submitted, for the attention of the Human Resource Management, Ministry for Home Affairs, National Security and Law Enforcement, through the Recruitment Portal only (https://recruitment.gov.mt). Applications are to include a Curriculum Vitae (which should include a list of qualifications held by applicant), and an updated Service and Leave Record Form (GP47)/Certificate of Conduct which has been issued not earlier than one (1) month from the date of application, in PDF format, which are to be uploaded through the Portal. The closing date of the receipt of applications is 13.30hrs (Central European Time) of Monday, 6th July, 2020. A computer-generated email will be sent as an acknowledgement of the application. Further details concerning the submission of applications are contained in the general provisions referred to below.
 
7.2 It is the responsibility of the applicants not to leave until the last thirty (30) minutes for submission of their application.
 
7.3 Applications which are received after closing date and time (i.e. late applications) are not be allowed.
 
7.4 Applicants are granted up to two (2) working days after closing date or up to two (2) working days from date of notification, whichever is the latter, to submit any incorrect or incomplete documents.
 
Other General Provisions
 
8. Other general provisions concerning this call for applications, with particular reference to:
 
applicable benefits, conditions and rules/regulations;
reasonable accommodation for registered persons with disability;
submission of recognition statements in respect of qualifications;
publication of the result;
medical examination;
the process for the submission of petitions concerning the result;
access to application forms and related details;
retention of documents,
 
may be viewed by accessing the website of the People and Standards Division (https://publicservice.gov.mt/en/people/Pages/PeopleResourcingandCompliance/FormsandTemplates.aspx) or may be obtained from the Human Resources Section, Ministry for Home Affairs, National Security and Law Enforcement, 201, Triq id-Dejqa, Valletta. These general provisions are to be regarded as an integral part of this call for applications.
The website address and email address of the receiving Ministry are (www.homeaffairs.gov.mt) and (recruitment.mhse@gov.mt).