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Post of Manager II (Implementation)

Date: Jan 10, 2020
 
​HR/MHAS/Circular No. 01/2020
 
POST OF MANAGER II (IMPLEMENTATION) IN THE MINISTRY FOR HOME AND NATIONAL SECURITY
 
Nomenclatures denoting the male gender include also the female gender.
 
 
1. The Permanent Secretary, Ministry for Home Affairs and National Security invites applications for the post of Manager II (Implementation) in the Ministry for Home Affairs and National Security.
 
Terms and Conditions
 
2.1 This appointment is subject to a probationary period of twelve (12) months .
 
2.2 During the probationary/trial period, appointees must successfully complete appropriate induction programmes organised by the Institute for the Public Services to be eligible for confirmation of appointment.
 
2.3 The salary for the post of Manager II (Implementation) is Salary Scale 7, which in the year 2020 is €24,894 per annum, rising by annual increments of €531.17 up to a maximum of €28,081.
 
2.4 A Manager II (Implementation) will progress to Salary Scale 6 (€26,543 x €596.33 - €30,121 in 2020) after three (3) years’ satisfactory service as Manager II in Salary Scale 7.
 
2.5 The selected applicant shall also be entitled to an annual performance bonus of up to 15% of the basic salary subject to satisfactory performance and subject to Central Administration’s policies in force from time to time.
 
2.6 On being appointed, a successful candidate would be requested to renounce to any other application/s currently in process within the Public Service which is/are pending at the time of this appointment, without prejudice to SAAC calls (including Assistant Directors).
 
2.7 Lateral applications by public officers who already hold an appointment in the same grade being advertised are allowed only if the area of specialisation of the vacancy is different to the one held by the applicant and requires a specific related qualification as an eligibility requirement, which the applicant must satisfy.
a. Successful candidates are to serve in this post for a minimum of two (2) years, without prejudice to applicants for SAAC calls (including Assistant Directors)

2.8 It will not be possible to request a transfer before a two (2) year period from date of appointment. On the lapse of a two (2) year period, appointees may only be transferred at own request to carry out duties elsewhere in their area of specialisation, subject to availability of vacancies and the exigencies of management.
 
2.9 The result will be valid for a period of two (2) years from the date of publication.
 
Duties
 
3. The duties of Manger II (Implementation) include:
 
i. Assisting the Director in tasks related to the coordination and management of matters concerning defence at international and local level and ensuring effective coordination across all Ministries, departments, and entities;

ii. Identifying strategic trends in international defence issues with a view to informing and updating national agenda as required or appropriate and providing high-quality, applied research and advice on international and regional defence issues;

iii. Drawing up research reports as required, following up on recommendations that emerge from such research and delivering presentations on research undertaken as appropriate and presenting findings and recommendations based on a thorough analysis with a view to enhance policy performance and related procedures;

iv. Carrying out specialised research as required by Malta’s participation in the relevant areas of the EU’s Acquis, particularly the Common Foreign and Security Policy and the Common Security and Defence Policy, and the relevant EU working groups;

v. Preparing Malta’s positions on international defence issues taking into consideration Malta’s interests and priorities in relation to discussions within the relevant EU working groups and/or international organisations of which Malta is a member;

vi. Analysing technical issues being discussed at EU or other international level with a view to formulate a Malta position on these issues including providing positions based on information/research and advice on the EU’s Common Security Defence Policy, and discussions in EU bodies and committees .
vii. Assisting in the coordination of the timely preparation and formulation of Background Notes required for EU-related meetings including Ministerial/High-Level meetings, Council/Commission Working Groups as well as any other international meetings as required;

viii. Assisting in the coordination of the timely preparation and formulation of meeting briefs with regards to meetings held by the Director or Ministry officials as appropriate;

ix. Actively preparing/coordinating the respective Instruction Notes and participating in the preparation of technical briefings to Ministry or other officials on relevant issues as necessary;

x. Assisting the Director in his/her liaison with national/international bodies responsible for defence matters and be able to network, develop and maintain a good working relationship with all officials and colleagues at local level as well as colleagues within EU and international organisations;

xi. Represent the Director as, and where necessary and, as appropriate, exercise a leadership role on matters relating to policy development and implementation in line with agreed government objectives;

xii. Following and participating in international conferences and meetings related to defence as required and in line with instructions, ensuring that the relevant reporting structures with regard to participation in meetings are adhered to;

xiii. Actively participate in the Directorate’s and/or Ministry’s internal meetings as required, ensuring that the relevant reporting structures with regard to participation in meetings are adhered to;

xiv. Contributing towards the drafting of reports and prepare data for evaluation including the annual report as required throughout the year;

xv. Organising, attending and keeping minutes of meetings with the Director or his/her representative;

xvi. Participating in training and meetings locally and abroad to instil new learning, contributing to a continuous development of the Directorate;

xvii. In liaison with the Director, to plan, develop and ensure the implementation of work standards within the Directorate to ensure quality, timeliness and cost-effective results;

xviii. Supervise the timely implementation of Government policies, the proper discharge of the Ministry’s EU- related commitments. In addition, to co-ordinate the clearance process for relevant documentation as well as any follow-up action as required;

xix. Advising and actively helping in the implementation of policy development in defence matters by formulating policy options as well as evaluating the outcomes of policies, strategies and projects as established during the planning phase;

xx. Providing proposals as necessary to his/her superior officer aimed at improving policy and development matters in the defence field in accordance with Government policy, current legislation and standards;

xxi. Carrying out any other duties as directed by the Head of Department as well as by the Permanent Secretary of the Ministry for Home Affairs and National Security;

xxii. Any other duties according to the exigencies of the Public Service as directed by the Principal Permanent Secretary.
 
Eligibility  requirements
 
4.1 By the closing time and date of this call for applications, applicants must be:
 
Public Officers, or Public Sector employees performing duties in the Malta Public  Service, or  RSSL employees, who are confirmed in their current appointment. Public Officers who are on loan/detailed with/deployed with/on attachment to Public  Sector  organisations may  also  apply.
 
AND
a. in possession of a recognised Masters qualification at MQF Level 7 (subject to a minimum of 60 ECTS/ECVET credits, or equivalent with regard to programmes commencing as from October 2008) in Project Management or Business Administration or Management Studies or Quality  Assurance Management or Creativity and Innovation or International Relations or a comparable professional qualification.
 
4.2 Qualifications at a level higher than that specified above will be accepted for eligibility purposes, provided they meet any specified subject requirements.
 
Moreover, candidates who have not yet formally obtained any of the qualifications as indicated in paragraph 4.1 (a) will still be considered, provided that they submit evidence that they have been approved for the award of the qualifications in question, or successfully completed the necessary ECTS/ECVETS credits, or equivalent, taken as part of a recognised higher MQF level programme of study, as required in the aforementioned eligibility criteria, by the closing time and date of the call for applications.
 
4.3 To determine the comparable level of responsibility of Public Sector employees currently performing duties in the Public Service and RSSL employees to the level of responsibility required of Public Officers applying for this post, the Selection Board should invariably and formally consult the Director/HR Manager responsible for the respective Public Sector entity.
 
4.4 The current arrangement, whereby Public Sector employees performing duties in the Public Service remain on the books of the respective entity, shall continue to apply in the case of Public Sector employees who are selected for the post, subject to the consent of the entity. RSSL employees selected for this post will have their employment with RSSL ipso facto terminated following the successful completion of the probationary period.
 
4.5. Applicants must be eligible to take up their due appointment, in terms of 4.1 and 4.4 above, not only by the closing time and date of this call for applications but also on the date of appointment.
 
4.6. Prospective applicants should note the requirement to produce MQRIC recognition statements in respect of their qualifications from MQRIC, or other designated authorities, as applicable, as per provisions applicable to this call for applications (see link below).
 
Submission of supporting documentation
 
5.1 Qualifications and experience claimed must be supported by certificates and/or testimonials, copies of which are to be scanned and sent through the Recruitment Portal (https://recruitment.gov.mt).
 
5.2 Original certificates and/or testimonials are to be invariably produced for verification at the interview.
 
Selection  procedure
 
6.1 Eligible applicants will be assessed by a selection board to determine their suitability for the post. The maximum mark for this selection process is 100% and the pass mark is 50%.
 
6.2 Due consideration will be given to applicants who, besides the requisites indicated in paragraphs 4.1 to 4.4,
 
have proven relevant work experience.
 
Submission of applications
 
7. Applications are to be submitted, for the attention of the Human Resources Section, through the Recruitment Portal only (https://recruitment.gov.mt). Applications are to include a Curriculum Vitae (which should include a list of qualifications held by applicant), and an updated Service and Leave Record Form (GP47), which has  been issued not earlier than one (1) month from the date of application, in PDF format, which are to be uploaded through the Portal. In the case of Public Sector employees performing duties in the Public Service and RSSL employees, these are to present their paid/unpaid Leave and Sick Leave records for the last four years, including any records of any disciplinary actions that may have been taken in the absence of which, it will be understood that no disciplinary action was ever taken. In the case of Public Sector employees performing  duties in the Public Service, they are also to produce confirmation from the Director responsible for People Management of the ministry where they are performing duties, that they are officially performing duties in such ministry. The closing date of the receipt of applications is noon (Central European Time) of Friday 24th January 2020. A computer-generated email will be sent as an acknowledgement of the application. Further details concerning the submission of applications are contained in the general provisions referred to below.
 
7.1 Applicants are granted up to two (2) working days after closing date or up to two (2) working days from date of notification, whichever is the later, to submit any incorrect or incomplete documents.
 
Other general provisions
 
8. Other general provisions concerning this call for applications, with particular reference to:
     applicable benefits, conditions and rules/regulations;
     reasonable accommodation for registered persons with disability;
     submission of recognition statements in respect of qualifications;
     publication of the result;
     the process for the submission of petitions concerning the result;
     access to application forms and related details;
     retention of documents,
 
may be viewed by accessing the website of the People and Standards Division (https://publicservice.gov.mt/en/people/Pages/PeopleResourcingandCompliance/FormsandTemplates.aspx ) or may be obtained from the Human Resources Section, Ministry for Home Affairs and National Security, 201, Strait Street, Valletta. These general provisions are to be regarded as an integral part of this  call  for applications.
 
The website address and the e-mail address of the receiving Ministry are www.homeaffairs.gov.mt and recruitment.mhas@gov.mt.