Post of Systems Administrator in the Information Management Unit in the Ministry for Home Affairs, National Security and Law Enforcement
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Post of Systems Administrator in the Information Management Unit in the Ministry for Home Affairs, National Security and Law Enforcement

Date: Oct 15, 2021
 
​1. The Permanent Secretary, Ministry for Home Affairs, National Security and Law Enforcement invites applications for the post of Systems Administrator in the Information Management Unit in the Ministry for Home Affairs, National Security and Law Enforcement.


Terms and Conditions

2.1 This appointment is subject to a probationary period of twelve (12) months.

2.2 The salary for the post of Systems Administrator is Salary Scale 8, which in the year 2021 is equivalent to,
€24,091 per annum, rising by annual increments of €486.83 up to a maximum of €27,012.

2.3 A Systems Administrator will progress to Scale 7 (€25,656 x €531.17 - €28,843) on completion of six (6) years service in the grade, subject to satisfactory performance and subject to the completion of a specific ICT Toolkit course related to the grade as established from time to time by the Central Administration.

2.4 A Systems Administrator will also be entitled to an annual Performance Bonus of up to a maximum of 10% of his/her basic salary. The amount payable shall be determined by the Chief Information Officer after consideration of the Officer's performance and any recommendations forwarded by the Officer's immediate superior, where applicable. Payment of bonus is also subject to Central Administration's policies in force from time to time.

2.5 Lateral applications in the same grade from public officers are not allowed.

2.6 Accepting appointment in this grade signifies that any pending applications within the Public Service are automatically considered renounced, unless the latter are applications for SAAC positions or applications for a definite position when the officer concerned holds an indefinite appointment.


Duties

3. The job duties for the post of Systems Administrator may be viewed in Annex A attached to this Circular.
 
Eligibility Requirements

4.1 By the closing time and date of this call for applications, applicants must be Public Officers in the Malta Public Service or Public Officers in the Malta Public Service on loan/detailed with/deployed with/on attachment to Public Sector organizations, who must be confirmed in their current appointment and;

i) in possession of a recognised qualification at MQF Level 6 (with a minimum of 180 ECTS/ECVET o equivalent*) or a recognised comparable professional qualification at MQF Level 6 in Computing and/or ICT plus one (1) year relevant work experience in a formal and mature ICT environment; OR

ii) in possession of a recognised qualification at MQF Level 5 (with a minimum of 60 ECTS/ECVET o equivalent*) or a recognised comparable qualification at MQF Level 5 in Computing and/or ICT plus three (3) years relevant work experience in a formal and mature ICT environment; OR

iii) in a Salary Scale not below Scale 11, and whose appointment in such Scale has been confirmed, with six (6) years relevant work experience in a formal and mature ICT environment.

*In the absence of documentary evidence as to the ECTS/ECVET credits or other system of measuring the course content, the selection board is to evaluate the submitted programme of study and determine that it is comparable to 60/180 ECTS/ECVET credits (as applicable). The advice of the MQRIC may be sought.

4.2 Public Officers holding a grade in a particular stream, and who were granted Officer in Scale status by virtue of a Grievances Unit decision in the same scale as that of a higher grade in that stream, are eligible to apply for grades open to officers holding such higher grade within the stream that carries the same scale as that of the Officer in Scale status.

The years of service since the effective date of appointment as Officer in Scale are reckonable for the purpose of satisfying any requisite years of service stipulated in calls for applications.

Any other eligibility requisites for the post must be met in terms of this call for applications.

4.3 Public officers who currently hold an appointment as Officer in Grade are considered on a personal basis to pertain to the Class/Stream of their immediately previous substantive grade, and may apply on the basis of their current scale as Officer in Grade, which must be equivalent to, or higher than, what is required by this call for applications.

The years of service since the effective date of appointment as Officer in Grade are reckonable for the purpose of satisfying any requisite years of “service in the grade” as stipulated in calls for applications.

Any other eligibility requisites for the post/position must be met in terms of this call for applications.

4.4 (i) Qualifications at a level higher than that specified above will be accepted for eligibility purposes, provided they meet any specified subject requirements.

(ii) Moreover, candidates who have not yet formally obtained any of the above-mentioned qualifications will still be considered. Such candidates are to submit evidence that they have been approved for the award of the qualification in question.

(iii) Furthermore, candidates who are currently following a recognised programme of study at a higher MQF level than that requested above will also be considered. Such candidates are to submit evidence that they have successfully completed the necessary ECTS/ECVETS credits, or equivalent, and attained the required MQF level, by the closing time and date of the call for applications.

4.5 Applicants must be eligible to take up their due appointment, in terms of 4.1 to 4.4 above, not only by the closing time and date of this call for applications but also on the date of appointment.

4.6 Applicants are obliged to immediately inform the Selection Board (if result has not yet been published, in which case the application should be withdrawn by the applicant) or the HR Unit within the issuing ministry / department (if result has been published) upon any change in the status of their appointment from the date of submission of their application until the closing date, or upon being called for appointment as a result, of this call
 
for application, as the case may be. Non-observance of this instruction may lead to disciplinary action. On its part, at the start of the interview, the Selection Board will request the candidate to declare any changes in status of his/her current appointment from the date of submission of application.

4.7 Prospective applicants should note the requirement to produce MQRIC recognition statements in respect of their qualifications from MQRIC, or other designated authorities, as applicable, as per provisions applicable to this call for applications (see link below).


Submission of Supporting Documents

5.1 Qualifications and experience claimed must be supported by certificates and/or testimonials, copies of which are to be scanned and sent through the Recruitment Portal (https://recruitment.gov.mt​).

5.2 Original certificates and/or testimonials are to be invariably produced for verification at the interview.


Selection Procedure

6.1 Eligible applicants will be assessed by a Selection Board to determine their suitability for the post. The maximum mark for this selection process is 100% and the pass mark is 50%.

6.2 Due consideration will be given to applicants who, besides the requisites indicated in paragraphs 4.1 to 4.5, have proven relevant work experience.


Submission of Applications

7.1 Applications are to be submitted, for the attention of the Human Resources Section, Ministry for Home Affairs, National Security and Law Enforcement through the Online Government Recruitment Portal only on https://recruitment.gov.mt. Applications are to include a Curriculum Vitae (which should include a list of qualifications held by the applicant). The GP 47 is to be requested by HR Unit of the ministry /department issuing the call for application. The closing date of the receipt of applications is 17:15 hrs (Central European Time) of Friday 29th October, 2021. A computer-generated e-mail will be sent as an acknowledgement of the application. Further details concerning the submission of applications are contained in the general provisions referred to below.

7.2 It is the responsibility of the applicants not to leave until the last thirty (30) minutes for submission of their application.

7.3 Applications which are received after closing date and time (i.e. late applications) are not allowed.

7.4 Applicants are granted up to two (2) working days after closing date or up to two (2) working days from date of notification, whichever is the later, to submit any incorrect or incomplete or missing documents.


Other General Provisions

8. Other general provisions concerning this call for applications, with particular reference to:

applicable benefits, conditions and rules/regulations;
reasonable accommodation for registered persons with disability; submission of recognition statements in respect of qualifications; publication of the result;
medical examination;
the process for the submission of petitions concerning the result; access to application forms and related details;
 
retention of documents;

may be viewed by accessing the website of the People & Standards Division at the address https://recruitmentintra.gov.mt/generalprovisions/GeneralProvisionsEN.pdf​ or may be obtained from the Human Resources Section, Ministry for Home Affairs, National Security and Law Enforcement, 201, Strait Street, Valletta. These general provisions are to be regarded as an integral part of this call for applications.

 
The website and e-mail address of the receiving Ministry are www.homeaffairs.gov.mt and recruitment.mhse@gov.mt.



Kevin Mahoney Permanent Secretary
Ministry for Home Affairs, National Security and Law Enforcement

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